Privacy Policy

Prestigious Haitian Music Awards > Privacy Policy

PRIVACY POLICY

Prestigious Haitian Music Awards (PHMA)
Effective Date: August 2026

Prestigious Haitian Music Awards (“PHMA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of visitors, nominees, artists, voters, sponsors, partners, and other users of our website and services.

This Privacy Policy explains how we collect, use, protect, and share information when you visit the PHMA website, participate in nominations or voting, purchase votes or tickets, submit forms, attend our events, or otherwise interact with us.

By using our website or services, you agree to the practices described in this Privacy Policy.

1. INFORMATION WE COLLECT

We may collect personal information that you voluntarily provide to us, including:

  • Full name
  • Email address
  • Telephone number
  • Mailing address, when necessary
  • Social media information
  • Artist or nominee information
  • Biography, photographs, videos, and promotional materials
  • Nomination information
  • Voting information and voting history
  • Event registration information
  • Messages and communications sent to PHMA
  • Sponsorship or partnership information

Payment Information

If you make a payment through our website, including purchasing votes, tickets, sponsorships, donations, merchandise, or other services, your payment may be processed by a third-party payment provider.

PHMA does not intentionally store complete credit card numbers, security codes, or other sensitive payment credentials when those payments are processed directly by a secure third-party payment processor.

Automatically Collected Information

When you visit our website, we may automatically collect certain technical information, including:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Approximate location
  • Pages visited
  • Date and time of visits
  • Website activity and interactions
  • Cookies and similar technologies

This information may be used to improve our website, protect the integrity of our voting system, prevent fraud, and enhance the user experience.

2. HOW WE USE YOUR INFORMATION

PHMA may use your information to:

  • Operate and manage the Prestigious Haitian Music Awards
  • Process nominations and applications
  • Verify nominees and participants
  • Operate and administer voting
  • Process payments and transactions
  • Send confirmations and receipts
  • Communicate important information about PHMA
  • Respond to questions and customer-service requests
  • Promote PHMA events and activities
  • Prevent fraud, duplicate voting, abuse, and unauthorized activity
  • Improve our website and services
  • Maintain records and comply with legal obligations
  • Protect the rights, property, and safety of PHMA and its users

3. NOMINEE AND ARTIST INFORMATION

Artists, nominees, honorees, and other participants may provide photographs, biographies, music-related information, social media links, videos, and promotional materials.

By submitting this information to PHMA, you understand that approved materials may be displayed publicly in connection with:

  • PHMA nominations
  • Voting campaigns
  • Award announcements
  • Event programs
  • Flyers and promotional materials
  • Social media
  • Television, livestreams, and other media
  • The PHMA website

PHMA will use reasonable efforts to present submitted information accurately but cannot guarantee that all publicly submitted information will remain unchanged once shared by third parties.

4. VOTING INFORMATION

PHMA may collect information necessary to administer and protect the integrity of its voting system.

Depending on the voting system used, this information may include:

  • Name
  • Email address
  • Phone number
  • Voting selections
  • Voting date and time
  • Transaction confirmation
  • IP address
  • Device or browser information

This information may be used to detect duplicate votes, suspicious activity, fraudulent transactions, automated voting, or other attempts to interfere with the fairness of the PHMA voting process.

PHMA reserves the right to review, suspend, cancel, or remove votes that we reasonably believe violate our voting rules or involve fraud, manipulation, unauthorized automation, or other improper activity.

5. PAID VOTING AND PAYMENTS

Certain PHMA voting opportunities may require payment.

Payments are processed through authorized third-party payment providers. These providers may collect and process payment information according to their own privacy policies and security procedures.

PHMA may receive transaction information such as:

  • Amount paid
  • Date and time of payment
  • Payment confirmation
  • Transaction identification number
  • Number of votes purchased

PHMA does not guarantee that every payment provider operates in every country or accepts every form of payment.

Unless otherwise stated in the applicable voting rules or required by law, completed vote purchases may be non-refundable.

6. COOKIES AND SIMILAR TECHNOLOGIES

Our website may use cookies and similar technologies to:

  • Keep the website functioning properly
  • Remember user preferences
  • Understand website traffic
  • Improve website performance
  • Protect against fraud and abuse
  • Support analytics and marketing activities

You may be able to disable cookies through your browser settings. However, disabling cookies may affect certain features of the PHMA website.

7. HOW WE SHARE INFORMATION

PHMA does not sell personal information as part of our ordinary business operations.

We may share information with trusted third parties when necessary to operate our services, including:

  • Website hosting providers
  • Payment processors
  • Voting technology providers
  • Email and communication providers
  • Event management providers
  • Analytics and security providers
  • Professional advisors
  • Government authorities or law enforcement when legally required

We may also disclose information when reasonably necessary to protect the rights, safety, property, security, or integrity of PHMA, our users, nominees, voters, or the public.

8. PUBLIC INFORMATION

Certain information submitted to PHMA may become publicly available.

For example, nominee names, artist photographs, biographies, award categories, and other promotional information may be displayed publicly on our website, social media platforms, voting pages, flyers, programs, and other PHMA promotional materials.

Please do not submit confidential or sensitive personal information unless specifically requested by PHMA.

9. DATA SECURITY

PHMA takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, internet transmission, payment system, or electronic storage system can be guaranteed to be completely secure. Therefore, we cannot guarantee absolute security of your information.

10. DATA RETENTION

We retain personal information for as long as reasonably necessary to:

  • Operate PHMA services
  • Administer nominations and voting
  • Maintain financial and transaction records
  • Resolve disputes
  • Prevent fraud
  • Enforce our policies
  • Meet legal and regulatory obligations

Information may be retained for a longer period when required or permitted by applicable law.

11. YOUR PRIVACY RIGHTS

Depending on your location and applicable law, you may have the right to request:

  • Access to certain personal information we hold about you
  • Correction of inaccurate information
  • Deletion of certain personal information
  • Information about how your personal data is used
  • Withdrawal of consent where processing is based on consent

To submit a privacy request, please contact PHMA using the contact information provided below.

Certain information may need to be retained for legal, accounting, fraud-prevention, voting-integrity, or other legitimate purposes.

12. THIRD-PARTY WEBSITES AND SERVICES

The PHMA website may contain links to third-party websites, social media platforms, payment services, or other external services.

PHMA is not responsible for the privacy practices, content, security, or policies of third-party websites or services.

We encourage users to review the privacy policies of any third-party service before providing personal information.

13. CHILDREN’S PRIVACY

The PHMA website and services are not intended to knowingly collect personal information from children in violation of applicable law.

If you believe that a child has provided personal information to PHMA without appropriate authorization, please contact us so that we can review the matter and take appropriate action.

14. INTERNATIONAL USERS

PHMA may be accessed by users from different countries.

By using our website or submitting information to PHMA, you understand that your information may be processed or stored in the United States or other locations where PHMA or its service providers operate.

Privacy laws may differ from those in your country of residence.

15. CHANGES TO THIS PRIVACY POLICY

PHMA may update this Privacy Policy from time to time.

When changes are made, we will update the “Effective Date” at the top of this page. We encourage users to review this Privacy Policy periodically to remain informed about how we protect personal information.

Your continued use of the PHMA website or services after changes are posted may constitute acceptance of the updated Privacy Policy, to the extent permitted by applicable law.

16. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Prestigious Haitian Music Awards (PHMA)

Email: [Insert PHMA Email Address]
Phone: [Insert PHMA Phone Number]
Website: [Insert PHMA Website Address]

Thank you for trusting the Prestigious Haitian Music Awards. We are committed to respecting your privacy while celebrating, promoting, and honoring excellence in Haitian music and culture.